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Purchasing Request Information

Timeline

Submitted 2 weeks prior to the purchase due date specified. Requests will not be available prior to 5pm on the purchase due date, plan accordingly. Requests submitted without the required 2 weeks' notice will receive a warning. After 2 warnings of late submissions, the next late submission will be denied.

Form Structure

The Purchasing Request Form is now divided into the Supply Request section and Catering Request section. You may only submit the form for one type of request at a time. If the event requires both supplies and catering, then please fill out the form twice to order both types of requests.

Supply Request

As a tax-exempt institution, Student Engagement recommends all supplies are requested through preferred vendors in which we already have tax-exempt accounts. Here is a list of our preferred vendors:

• Amazon
• Dollar Tree
• Jewel-Osco
• Michaels
• Target
• Walmart

Note: Make sure the supplies are in stock for Romeoville locations. Student Engagement reserves the right to substitute items, if necessary. Amazon requests must be Prime eligible and in stock.

Catering Request

Per ÌðÐÄÖ±²¥ – Sodexo requirements, any catering order over $100 must be catered internally through Sodexo.

Sodexo Catering
Registered Student Organizations may use the Square Tomato Menu to choose the items they will cater from Sodexo. When Lewis Dining / Sodexo services are utilized, no outside food or beverage can be brought into the campus event.

External Catering
Once the request is submitted, an RSO representative must schedule a mandatory appointment with the Coordinator for Student Engagement. The RSO representative must contact the coordinator within 72 hours (3 days) of submitting the form to book the mandatory appointment.

The RSO is responsible for picking up the catering order from the vendor. They must also receive a receipt for the order and hand in the receipt to the Office for Student Engagement within 48 hours (2 days). Failure to do so will result in the student organization having its purchasing privileges revoked.

Note: ÌðÐÄÖ±²¥/Sodexo is not liable for any external food/beverage that is brought into a campus event.

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